THE IEEE PES STUDENT HOTEL SUPPORT PROGRAM FOR GM 2014

Abstract submission for student poster session and application for hotel support are not being accepted at this time. All the decisions for acceptance/ rejection have already been made

The IEEE PES GM 2014 Organizing Committee and the PES Power & Energy Education Committee are happy to announce that there will be a Student Hotel Grant Support Program offered in relation to the 2014 IEEE PES General Meeting in National Harbor, MD (Metro DC).

Here are the details and requirements for this year’s Student Support Program.


STUDENT HOTEL SUPPORT PROGRAM GUIDELINES

The 2014 Student Hotel Support Program will include a limited number of grants of free shared hotel accommodations. Any student pursuing an engineering degree (BS, MS, or Ph.D) can apply. Also, any student who has recently graduated with one of the above degrees can also apply. Students who have graduated prior to one year before the due date of these programs will not be eligible.

The Application process is described below and must be completed by Thursday, April 24, 2014. Students will be notified of acceptance into the Student Hotel Support Program by Saturday, May 31, 2014.

Please note that no funds will be available to help with travel (i.e., transportation costs.) Also, food/meals and other travel-related costs will not be provided.

TO APPLY FOR A STUDENT HOTEL SUPPORT GRANT:

• You must register to attend the GM 2014.

TIP: Students are expected to pay for the registration. In some instances in the past, students have sought and received financial support independently through their institutions with guidance from their advisors and/or sponsors .

• You must complete an on-line application form available by clicking on online application form.

• You must contact your advisor (Faculty, Supervisor, Sponsor of other) and your advisor must complete a "Student Hotel Support Faculty/Supervisor/Sponsor Recommendation Form" in support of your application by using this online recommendation form.


• All required steps as described above must be completed and submitted prior to Thursday, April 24th, 2014 no later than midnight EST.

TIP:
The deadline is strictly enforced. Late or incomplete applications will NOT be accepted. An application is considered incomplete even if the only missing element is the advisor recommendation.


NOTICE RELATED TO THE PRIORITIZATION OF APPLICATIONS DURING THE STUDENT SUPPORT GRANT SELECTION PROCESS IF AND AS REQUIRED:

In case the number of applicants exceeds the number of student support slots available, there will be prioritization based on the following:

a) Whether a student is submitting a poster in the student poster contest and/or is a Conference Author with an accepted technical paper; 
b) Status, i.e., undergrad/grad --- undergraduates receive higher priority; Also students currently enrolled in university will receive higher priority.
c) Timeliness of application; 
d) Merit of application;
e) Support/Recommendation provided by the student's advisor; 
f) Previous participation in PEEC sponsored programs; and
g) Number of accepted applicants from any given university.

TIPS:
 Women, minorities and undergraduates are especially encouraged to apply. 


Late or incomplete applications will not be accepted. 


Remember that incomplete applications include those which lack the response in the application form and information required from the student's advisor.